School-wide Set-Up & Settings

The process to follow when setting up for the upcoming year is below. Before beginning, make sure your past school year has been Closed Out by the MySchoolWorx Team.

I. To verify or adjust grading period dates 
A. Click on your name in the top right corner
B. Click on Set Up
C. Click on Grading Periods to the left
D. Click the pencil to the right of the grading period you wish to edit.
E. Edit the date range
F. Save
Note: MySchoolWorx will not allow grading period dates to overlap. You may have to start at the bottom, with grading period 4, and work up if dates overlap when starting at the top.
II. To adjust or add more grading scales:
A. Click on your name in the top right corner
B. Click on Set Up
C. Click on Academics to the left
C. Click on the grey bar titled "Grade Scale Template"
D. Either click on any existing grading scale to edit or click on Add More to the right to add a new grading scale.
Note: You will see two columns to the right named GPA and WGPA. Please make sure both of  these columns have the same values in them, if this scale is not weighted. You can access to edit these boxes in the WGPA column by selecting “Weighted” from the drop down menu to the right.
E. Save your changes
Note: You will have these grading scale options to choose from when editing classes.
III. If you have any grade levels with multiple classes and the names of the classes need to be adjusted, you will want to edit them now: (eg. K-4 Smith; K-4 Jones, etc.)
A. Click on you name in the top right corner
B. Click on Set Up
C. Click on Grade Levels to the left
D. Click the pencil to the right of the grade level of which you wish to edit the name.
E. Edit the names
F. Save
Note: If need to add or edit multiple classes in the same grade level, click the pencil to the right of the grade level you want to edit, check the box by “Allow Multiple Grade Levels”, name each one you add (eg. 1st Grade-A; 1st Grade-B; etc.), and Save
IV. To edit your period schedule:
A. Click on you name in the top right corner
B. Click on Set Up
C. Click on Period Schedule to the left
D. Click the pencil to the right of the grade level for which you wish to edit the period schedule.
E. Edit the times
F. Save
Note: Once the year has begun and a period has been attached to a class, the system will not allow period schedule changes.
V. When your school was closed out, each student was promoted to the next grade level.  For any student that may have been held back, make adjustments to their grade level:
A. Hover over Users and click on Student
B. Find the student you wish to edit
C. Click on the pencil to the right of their name
D. Click on the Personal Information grey bar
E. Scroll down to their grade level and select the correct grade level from the drop down.
F. Save at the bottom
Note: If you have sub-classes for a grade level, when we closed out your school all student promoted to a grade level with sub-classes (1st Grade - A, 1st Grade - B) were added to the first sub-class. Any student's grade level that needs to be adjusted can be edited by following the above steps.
VI. To adjust any student’s status, for example if they are not returning:
A. Hover over Users and click on Student
B. Find the student you wish to edit
C. Click on the pencil to the right of their name
D. Click on the Personal Information grey bar
E. Scroll down to Student Status and select the correct status from the drop down.
F. Save at the bottom
VII. To edit classes currently in MySchoolWorx:
A. Click on the Class icon at the top
B. Click on the grey bar of the grade level that contains the class you want to edit
C. Click on the specific class you want to edit
D. Click Settings in the bottom left corner
E. Click the Class Information grey bar – this is where the class was built
F. You can edit the options you see available:
1. Grade level – to add multiple grade levels, check the box and check additional levels
2. Grading Period(s) this class will be active
3. Room Number
4. Period Schedule – this will need to be checked for attendance to work properly
5. Subject Area – this determines where graduation credits will be applied, the icon that shows for this subject within the system and allows for reporting by category
6. Course Code – not required
7. Class Name – Will show on report card, transcript and within the MySchoolWorx
8. Credits – total number of credits awarded with passing grade for graduation
9. Grading Scale – Select the grading scale that applies to this one subject
10. Credit Calculation Type – there are two choices: 1. Final Grade (Default) – all or nothing; if the final grade is passing, the student receives full credit even if they failed one semester 2. By Semester – credits are awarded based on semester averages; a student receives half of the total credits for each semester they pass
Note: You can add a new class by clicking the Class icon at the top and clicking Add Class to the right. Follow the same steps mentioned above to set up a new class.
Another Note: You can select whether a class should show on the Report Card and/or Transcript using the check boxes provided. If you decide to hide a class from the Report Card, it will not calculate into the student's GPA.
VIII. To enroll students in classes, already in the system, you have two options: (A & B) 
A. Enroll students from within the class itself:
1. Click on the Class icon at the top
2. Click on the grey bar of the grade level that contains the class you want to edit
3. Click on the specific class you want to edit
4. Click Settings in the bottom left corner
5. Click the Class Information grey bar – this is where the class was built
6. Click in the box beside “Students” at the bottom of the page
7. Type part of the student’s name and click on it when it appears. This will add them to the roster after saving changes.
Note: I like to type the number of their grade level instead of the name. This will list all  students in the grade level and you can click on each as they appear. Once all of the students for a specific grade level have been added there will be no more to choose from in the list that appears.
8. The students are automatically saved to the class as you add them
Note: You can always come back to this page and click the red "X" to the right of a student’s name to remove them from the roster. As you delete students, your changes are saved automatically you delete.
B. Enroll students from the student’s profile:
1. Hover over Users at the top and click on Student
2. Click on the student’s name that you with to enroll in their subjects
3. To the right, click on “Add to Class”
4. Type the name or grade level of the classes to which you wish to enroll this student
5. Click on the classes for this student and they will be added to his/her schedule
Note: This is usually the best and fastest way to add classes for High School students.
Another Note: For a class to show here as an option to be selected, it must have been created first.
IX. Turn on Mandatory Attendance, if desired (Note: If you have block scheduling, you will leave Mandatory Attendance "Off" because your teachers will be forced to go back and take attendance for days they did not have class.)
A. Click on your name in the top right corner
B. Click on Set Up
C. Click on Attendance Setting on the left
D. From the drop down, switch the setting to "ON"
E. Click Submit
IX. Please add non-school days to the system by: (Important: This will let the system know when not to look for attendance if Mandatory Attendance is turned ON.)
A. Click on your name in the top right corner
B. Click on Set Up
C. Click on Holidays on the left
D. Click Add New Holiday
E. Add each holiday individually
Note: These will show in yellow on the calendar. Also, for any emergency days throughout the year when school is cancelled, remember to go to this same location and add them so attendance will not be required for those dates.
X. To adjust the classes assigned to teachers:
A. Hover over Users and click on Teacher
B. Find the teacher you wish to edit
C. Click on the pencil to the right of their name
D. Scroll down and look for “Classes” on the left
E. Type part of the name or grade level of the class(es) you wish to assign to the teacher and click on it. This will add it to the list below the box.
F. Save (Once saved, the teacher will now have access to these classes you added within MySchoolWorx)
Note: You can remove a teacher from the class(es) by clicking the “x” beside the class name.
Let us know if you have any questions: [email protected] or 1-866-990-2493 (support)

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